Event Organizer
Job Description
CID is seeking an Event organizer assistant to perform various functions following the tasks assigned to them by CID Management:
Main duties and responsibilities
- Assistance in Planning and organizing the event from concept to finish
- Select the most suitable location; book, prepare, and arrange it for the event
- Design a layout and agenda of the event; create event guides, tickets, pamphlets, and any other marketing activities to promote the event traditionally or digitally with the assistance of the marketing staff.
- Hire key volunteers and manage staff, as well as special guest appearance, MCs, anchor or any other suitable entertainer for the event
- Attend event to oversee activities and ensure details are handled as planned
- Address any dispute that may arise, and remain on site after the event is over to ensure proper clean up
- Work with and give guidance to volunteers and staff involved in event planning and execution
- Negotiate and contract with vendors such as photographers, florists, caterers, technical and transportation services on a variety of goods and services like security, lighting, sound equipment, displays, stages, parking, food and drink and any other essential item to ensure the success of the event
- Monitor delivery of goods and services to ensure contract terms are satisfied; adhere to legal, insurance, and health and safety regulations
- Perform other related duties as may be assigned or requested.
Applicant’s Criteria
Preferably a college degree in hotel management, hospitality, marketing, advertising, or in any other relevant field Requirements and qualifications to be met by applicants to access the position:
- Experience in event organization or management or related work experience is an added advantage
- Strong communication skills – written and verbal is a must
- Positive and outgoing personality
- Strong negotiation, leadership, and planning skills
- Ability to multi-task, remain calm and work under pressure in a fast paced environment
- Attention to details and good problem solving skills
- Experience or talent for organizing and working complex events in an efficient and methodical manner
- Strong interpersonal skills and ability to deal with diverse types of people
- Ability to work effectively as part of a team and also take initiatives when the need arises
